Services
AI Scheduling Assistant
AI that manages your team's calendars, schedules meetings, handles rescheduling, and coordinates across time zones automatically.
What is an AI Scheduling Assistant?
An AI scheduling assistant automates the back-and-forth of meeting scheduling by understanding availability, preferences, priorities, and time zones. It coordinates across multiple calendars, suggests optimal meeting times, and handles rescheduling and cancellations without human intervention.
Outcomes that move the P&L
Every engagement is baselined in week one and reported against measurable KPIs in every quarterly review.
Save 5 Hours/Week Per Person
Eliminate the email back-and-forth of scheduling. AI handles availability checking, time zone conversion, and booking in seconds.
Smart Prioritization
AI understands meeting priority and schedules important meetings in preferred time slots while protecting focus time.
Global Time Zone Management
Coordinate meetings across global teams and clients with automatic time zone handling and preference consideration.
Automatic Rescheduling
When conflicts arise, AI proactively suggests alternative times and handles the rescheduling communication.
How We Deliver
Five disciplined phases. Weekly demos, evidence at every gate, and a working system in your environment by week eight.
Calendar Integration
We connect your team's calendars (Google, Outlook, etc.) and define scheduling preferences, rules, and priorities.
Rule Configuration
We set up meeting type templates, buffer times, priority rules, and time zone preferences for your organization.
Agent Deployment
We deploy the scheduling AI via email, chat, or embedded booking pages where prospects and colleagues can request meetings.
Optimization
We analyze scheduling patterns and continuously optimize for team productivity, meeting distribution, and response times.
Features
Everything you need, built in from day one.
Multi-Calendar Sync
Coordinate across Google Calendar, Outlook, and other calendar systems
Email Scheduling
AI responds to scheduling requests via email naturally
Meeting Templates
Pre-defined meeting types with duration, buffer, and location settings
Focus Time Protection
Block deep work time and prevent back-to-back meetings
Group Scheduling
Find optimal times for multi-person meetings across teams
Booking Pages
Custom scheduling pages for client and prospect booking
Frequently Asked Questions
Quick answers to common questions.
Which calendar systems does the AI work with?+
We integrate with Google Calendar, Microsoft Outlook/Exchange, Apple Calendar, and any calendar supporting CalDAV. Multi-calendar setups where team members use different systems are fully supported.
Can the AI handle complex scheduling rules?+
Yes. We configure rules for meeting types, minimum buffer times, time zone preferences, focus time blocks, maximum daily meetings, and team-specific availability windows.
How does the AI handle scheduling conflicts?+
The AI detects conflicts, evaluates priority, and proactively suggests alternatives. For recurring conflicts, it identifies patterns and recommends schedule restructuring.